Academic administration support for online meetings utilizing Zoom: Video Conferencing, Web Conferencing, Webinars

• Handling the advance payment of Zoom account setup and Webinar functions etc.
• Advance notices to all participants
  • Attracting invitation URL
  • Precautions notes during participation
  • Audio/video test request
• Language interpreter function on Zoom
  • Arrangement of interpreter on Zoom
  • Voice recording (more than 2 lines)
• Video recording/editing
  • Editing of meeting recordings for distribution
  • Create a video for each language, or insert subtitles

With Zoom, the organizer can control many functions and manage their own meetings. However, should you require further support in regards to any procedures or matters, please do not hesitate to contact us.

Design Work and Online Forms

We provide striking poster and web designs to help spread awareness of your event and attract participants, as well as online forms to ensure a smooth registration process.

• Poster design & printing
• Website design/production
• Registration & payment forms

Secretariat & Administrative Services

We carry out all types of administrative tasks to lighten the burden on organizers. Please come to us with your needs.

• Website Updates
  Information for participants in conferences and seminars needs to updated frequently. We can also manage deadlines for registration and submissions.
• Information for participants in conferences and seminars needs to updated frequently. We can also manage deadlines for registration and submissions.
  We respond quickly to the various questions that will come about your conference or symposium. With international conferences, especially, it is necessary to answer questions about Japanese visa applications and other personal questions that cannot be addressed by the website alone. We focus on bringing a service industry perspective to serving all prospective participants.
• We create statements of earnings and expenditures for conferences requiring payments, as well as handling tax procedures for payments/honoraria to speakers and other troublesome procedures.

Staffing

We provide experienced staff to ensure your conference runs smoothly. We also have expert audio-visual technicians ready to handle trouble during presentations, so please don’t hesitate to consult with us.

• Audi-Visual Staff & Equipment
• Event Staff (Receptionists, Ushers, Technicians)
• Interpreters
• Chairpersons
• Photographers & Videographers

Event Arrangements

• Venue, banquet, catering, and coffee break arrangements

  Banquets provide valuable opportunities for exchanging information and fostering friendships. We use our wealth of experience to make proposals that fit your needs and budget.

• Expo booth setup
• All types of signage and poster panels

Other Services

• Conference goods/giveaways
• Printed materials, data on USB flash drives, data storage
• Transcripts, summaries, proofreading & translation (audio/video data editing etc.)
• Equipment, office supplies, consumables & other furnishings